The Library is pleased to announce that we are now able to start up student laptop loans again. Current Mount Royal University students requiring the use of a laptop can now complete a brief online request form to borrow a laptop for up to 3 weeks with the possibility of renewing depending on availability. Quantities are limited. Requests will be processed on weekdays and completed on a first-come, first-served basis. Please wait for an email response that will have additional information and specific instructions for pick up when applicable.
I think we can all agree that the past 7 months have required all of us to adapt to a new way of moving through our day-to-day activities, and this has included how we learn, connect and access services on campus. As of March 17, Library employees made the shift to primarily work from home, which meant expanding channels where we could continue to support both students and faculty at Mount Royal and showcase the many resources we have available online.
We took time to reflect, and it’s clear that we owe Mount Royal students, employees, and alumni a warm thank you. Whether you have signed up for an online workshop, reached out to us over chat and text, or made use of the several online databases and resources, you have helped us pivot and prioritize based on the immediate needs of our community.
We have been incredibly pleased by the remarkable surge in our online support options, which has included a 175% increase in chats from the same time in 2019. A few other related facts and figures have been compiled and shared through the infographic below.
This journey continues. We look forward to the many conversations, research appointments, book pick up orders, and online programming still to come.
Both instructors and students across campus have had to adjust to online learning over the past couple of months. Some teaching elements are easier to transfer to the online world than others. When it comes to copyright, It’s difficult to know which rules change when material is shared online as opposed to an in-class lecture.
We’ve gathered some of the most common questions around copyright from faculty who are creating and adjusting class content that will now be delivered remotely.
Does teaching online change what material I can use?
No. If it was okay for in-person classes, it’s probably okay to present online – especially if access is limited to enrolled students (e.g. Blackboard, closed streams, or emails to students).
Can I use everything on the internet?
No. Everything on the internet is protected by copyright. As an instructor, you have an educational user right that allows you to use works off the internet if:
- You cite the source and the author if known;
- There is no login or password (i.e. it’s available on the open Internet);
- There is no clearly visible notice prohibiting educational use; and
- The work was legally posted. It should be obvious the work was posted by the copyright owner or with their permission. For example, Pinterest is not a legal source.
On the Internet, it is very easy to post or repost works. When a work is posted without the owner’s written permission, it is technically illegal. If you provide students illegally sourced materials then your user rights are void and you are putting yourself at risk of a copyright infringement claim.
If it has a Creative Commons license, can I use it for teaching?
Absolutely! Just make sure you abide by the terms of the license. For example, if it says “ND” (no derivatives), you can use the work but you cannot change or alter it in any way. You can find out more about Creative Commons, and how you may use those works, here.
Can I show a movie during my online class?
Maybe. It depends on the source. You can present a Ted Talk or a YouTube video that was uploaded by the copyright owner (so not the latest Star Wars uploaded by “PrincessBunHead72” instead of Disney). However, subscription services like Netflix, Crave, and Prime limit distribution to your living room, so you can’t stream movies from those sources in class or online. MRU Library subscribes to a number of databases of movies and other audiovisual materials that can be shown in class. If you need help with finding and sharing films with your students, talk to your subject librarian.
Who can help me figure out if I can use specific materials?
MRU’s Copyright Advisor (MRUcopyright@mtroyal.ca) can help check license terms and assess legality of content on the internet or from any other source.
Can I post hyperlinks for my students?
Yes! Linking to publicly available online content like news, videos, etc. is never a copyright issue, unless it was illegally uploaded. Linking to subscription content through the MRU Library is also an option. Contact your Subject Librarian for assistance.
What if I need to find new materials for online delivery?
Your Subject Librarian can help you find alternative content. The MRU Library has a large collection of online journals, e-books and streaming films that can help support online learning. Your Librarian can also help you find openly licensed teaching materials like Open Educational Resources (OER).
What if I need to scan a document and share it with my students?
You can distribute digital materials to your students via Blackboard or email, but making copies of materials for students (by downloading and uploading files, or by scanning from physical documents) can present some copyright issues. It’s best to stay within the limits set out in MRU’s Fair Dealing Guidelines. If you’re not sure, contact the Copyright Advisor.
Where can I find copyright-friendly online materials?
The Library maintains a website with tips and links to hundreds of copyright-friendly resources. You can also check out the Library’s electronic resources.
Can I use images like photos, clip art, or diagrams from Google Images?
No. Google Images is a search engine, not a source. Google Images is a great search tool, but you must always go to the hosting website to determine if the image was uploaded with the copyright owner’s knowledge and consent. Your user rights also require that you cite every image used in class, on handouts, in PowerPoints, etc. when sourcing off the internet. If you’d like more information, contact the Copyright Advisor.
What materials can I legally use when teaching online?
There are seven legal mechanisms that allow you to use other people’s works:
- You’re using a tiny portion of the work (e.g. a paragraph)
- You have written permission from the copyright owner
- You or MRU owns the copyright
- The work is in the public domain (the creator died in 1969 or earlier)
- The work has an open license (e.g. Creative Commons)
- The work is covered by one of MRU Library’s e-licenses
- The use falls under an educational user right in the Copyright Act
I’m worried that my students may record my live or pre-recorded lectures. What can I do?
Talk to your students. Let them know you’re not okay with it. You can also put a notice on your syllabus asking them not to do so. You might even add a clause asking them not to forward any digital materials you provide to them. Contact the Copyright Advisor for more information.
For more information, check out our online workshop: Copyright for Online Instruction. Join Alana Zanbilowicz, MRU’s Copyright Advisor, for a quick, practical overview of copyright in a world of online delivery. This informative 1-hour online workshop will review:
- What types of materials you can share with your students and how
- How to source digital and streaming works off the Internet
- How to remind your students that you own copyright in your lectures and much more!
Register for your choice of session:
Update 4 – Thursday, April 9
The Library is closed to the public until further notice. Library employees remain available through virtual support. Please continue to chat, text, and email us.
The main floor computer lab (EL1470A) offers limited availability to students who require computer access. All students will need to tap their OneCard to enter the RLLC to use the computer lab, which is now available 8 a.m. to 8 p.m. Monday through Thursday and 8 a.m. to 5 p.m. on Fridays.
Upon entering the building, students will be asked a number of questions as part of a health screening, and need to use a sanitization station upon entering and leaving the computer lab. As well, each computer will be cleaned immediately before and after use.
Although these labs are open for those requiring them, health authorities have been very clear that students should not come to campus unless absolutely necessary. If you are ill, have travelled in the past 14 days or have been in contact with someone with COVID-19, it is extremely important that you not come to campus.
Computer labs for writing exams:
Only under extremely extenuating circumstances will students be permitted to write exams in a computer lab. If you have no other options, please submit this form 24 hours prior to the time of your exam. You will then be notified of the location.
Hours (until April 22)
Monday to Thursday: 8 a.m. to 8 p.m.
Friday: 8 a.m. to 5 p.m.
Saturday + Sunday: Closed
Virtual Library Support (Chat, text, email)
Monday to Thursday: 7:30 a.m. to- 8 p.m.
Friday: 7:30 a.m. to- 5 p.m.
Saturday + Sunday: 10 a.m. to 5 p.m.
*Easter Weekend: April 10 to 13
There will be no access to the Computer Commons or virtual support during the upcoming long weekend, including Good Friday and Easter Monday.
Update 3 – Tuesday, March 24
The Library is here to support you, with all your online information needs, in a virtual environment.
Text us your questions –– (587- 400- 8044)
- New service! Send your questions to the new Library SMS messaging number and easily connect with us using your smartphone.
Library hours and access
- Library support is available virtually, 7 days a week. We are available to assist students and faculty over chat, text (587- 400- 8044), and email. Check the Library website for opening hours.
- During the week (M-F), the first floor of the Riddell Library and Learning Center remains open for study and computer lab access during regular campus hours for those who must come to campus. Please note that there is no in-person support available during this time. As of March 21, the University campus, including the Library, is physically closed on weekends. Please reach out to us virtually for support.
Digitization of Course Reserves
- While the circulation of all physical collection items has been suspended, we are working hard to connect the MRU Community with Course Reserve material. Students and faculty can now submit a request using the form now available on the Library website. All requests are subject to MRU’s fair dealing guidelines, and the turnaround time for each request and availability of this service is affected by the volumes of requests we receive.
Interlibrary loan access
- In an effort to align with guidelines from Alberta Health Services and Mount Royal University, MRU Interlibrary Loan service has suspended the borrowing and lending of physical material (Eg. books, videos, etc.). ILL physical materials received from other libraries will not be processed at this time.
- For Mount Royal University students, faculty, and staff: If you have an ILL loan, please do not come to campus to return it. Due dates are suspended indefinitely and we will waive any fees incurred.
- For other Libraries: If you have borrowed MRU items, renewal requests are automatically granted, and all due dates have also been extended.
Update 2 – Wednesday, March 18
The Library is making a number of adjustments to services, teaching, and support, to meet the changing needs of campus and of Library users as follows:
The circulation of physical materials including equipment is temporarily suspended. Due dates for all currently borrowed materials will be extended, and users will be encouraged to hold on to any borrowed materials until further notice. Online access to books, journals, databases, and archival materials remains unchanged. A process for digitizing and providing alternative formats for Course Reserve materials is being developed. Please visit the Library website for updates or contact your subject librarian if you have questions.
There will be some changes to Riddell Library and Learning Centre (RLLC) building access in response to the significantly reduced number of students on campus. Floors 2 to 4 will be closed. With some exceptions, the first floor of the RLLC remains open.
Library employees are focused on meeting the demand for virtual support. Please continue to contact us using the usual virtual options.
Update 1 – Monday, March 16
The University has advised faculty to transition to alternative methods of course delivery starting Tuesday, March 17. The Library supports all directives and updates published on mru.ca/COVID19. The situation is changing quickly as we work to follow guidelines issued by Alberta Health Services and the University; at this time, we wish to share the following information:
- The Library remains open. We continue to teach and support all Library users via chat, phone or email, or in-person at the Service Desk. Please continue to get in touch with us as usual.
- As the campus transitions to alternative methods of course delivery, we encourage faculty to consider adjustments to assignments requiring print materials (including Course Reserves), or specialized equipment. Please email your Subject Librarian for assistance and to discuss options for locating alternative resources, such as streaming videos, ebooks, or other licensed or open digital materials for online classes.
- Subject librarians will continue to work with faculty to teach information literacy content virtually; we are also able to provide student support for research assignments through video conferencing using Google Meet. Students can schedule virtual appointments through the Schedule an Appointment page.
- You do not need to come to campus to renew or return library materials. Renew online or contact us for help.
- We will waive fines for materials temporarily, to accommodate students, faculty, and staff unable to make it to campus to return items. Please reach out to Service Desk staff through the Contact Us email form or chat so we can make note of special arrangements.
- The Library will temporarily suspend lending equipment with foam faceplates or accessories worn on the head or that make contact near facial features until further notice. This includes headphones, microphones with foam attachments, and VR headsets. All other equipment continues to be available on a first-come, first-served basis.
- With fewer students on campus, we have made adjustments to the staffing of specialized learning and teaching spaces. Staff in the Maker Studio, Experience Lab, and Archives & Special Collections will continue to provide support and assistance to library users via scheduled appointments (either in-person or virtually) but will not be available for drop-in appointments. To schedule an appointment please email the following contacts:
- Library workshops, instruction sessions, and other group learning opportunities will be moved to virtual delivery where possible.
- We know the Library has many high-touch surfaces. Disinfectant wipes are available at the Service Desk. We encourage all users to wipe down work areas and equipment before use.